Company Overview

Founded in 1982, On-Target Supplies & Logistics, Ltd., is a regional supply chain logistics management firm with global customers and international responsibilities. For more than 35 years, we have worked with some of the largest companies in the world to design, implement, and manage customized logistics and transportation solutions that help them to gain a competitive advantage in today's global marketplace. We are committed to consistently delivering value-adding services, and we do this through our greatest asset: our employees.

On-Target’s mission is to develop, grow and expand a company of well-trained, highly motivated, customer-service oriented professionals in a creative and productive environment. On-Target is committed to providing quality products and services in an effective and efficient manner that will completely satisfy our clients. Profitable financial results will be achieved through prudent and practical management. Community awareness, support and enrichment are essential elements of our mission today, tomorrow and in the future.

Position Overview

The Administrative Assistant would perform all functions of office operations: schedules appointments, answers phones, maintains office supplies, computers and office equipment and otherwise relieves management of clerical work and minor administrative and business details.

Essential Functions

• Answer and direct incoming calls to appropriate personnel, preparing clear and accurate messages; greet scheduled visitors and guide to appropriate area or person
• Coordinate appointments and assist in managing schedules and conference calls; arrange meetings, prepare agendas and other materials; reserve and prepare facilities, record and transcribe minutes of meetings
• Assist with proposal submissions, materials and contact lists; forms and reports for completeness, accuracy of content, correct minor discrepancies and errors independently
• Compose correspondence, presentation materials and business letters, including labels and envelopes; proofread reports and written documentation for grammar, punctuation, and spelling errors
• Prepare emails, faxes, e-blasts and other mass mailings and routine correspondence. Receive, open, date, process and distribute incoming correspondence to department staff; coordinate outgoing mailings, receive and process responses as needed
• Order and maintains supplies, and arranges for equipment maintenance
• Perform special projects and assignments and support staff as directed by the Director of Office Administration

Minimum Qualifications

• High School Diploma or General Education Degree (GED). Technical college and/or college experience preferred
• At least 3-5 years administrative assistant experience
• Ability to type at least 50 wpm
• Telephone management skills; excellent telephone etiquette
• Must have experience with complex scheduling and calendar management
• Intermediate to advanced knowledge in Microsoft Suite, especially Word, PowerPoint and Excel
• Ability to navigate the Internet
• Strong organizational, interpersonal and listening skills
• Ability to think and communicate clearly and in context
• High level of professionalism and confidentiality
• Ability to work under pressure and thrive in a fast paced, deadline-oriented environment
• Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner